Externship Administrator

Remote

8:30 - 5:00

Travel Requirement: Approximately 20-50%.

Summary: Work under and reports to the Program Director/Director of Education/Campus President, to ensure all administrative records, reports and processes are completed and maintained for each student as related to their clinical courses or externship.

Essential Duties and Responsibilities:

• Attain a thorough knowledge of all rules and standards set forth by the state, federal and accrediting board(s) with respect to the externship and ensure all rules and regulations are adhered to at all times
• Maintain federal, state and accreditation compliance at all times
• Monitor and maintain TWC and accreditation regulations of all student records with respect to site evaluations, time cards, surveys and any other required documentation
• Serve as liaison between students, campus faculty and the organization providing the externship
• Document, in CampusVue, any matters related to externship from the student, site and/or campus perspective; ensuring all CampusVue notes are complete with dates, times and names as well as all matters are documented in full
• Complete, submit and maintain the process for State LMRT site approvals
• Document, in CampusVue, students’ site assignments
• Arrange and conduct externship orientation prior to externship
• Advise students who are not attending externship as scheduled; record said advising in the student file and CampusVue
• Ensure Program Director is aware of all student matters recorded in CampusVue
• Ensure all attendance is recorded in CampusVue and documented in the student file
• Monitor, track and provide feedback to the extern regarding timesheets
• Track and assure that all students complete a final exit after externship is completed
• Maintain accurate and organized student records
• Work closely with the Placement Coordinator in tracking extern-to-hire opportunities
• Attend and participate in staff meetings

Qualifications:

Must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience: High school diploma or GED.

Travel Requirement: Approximately 20-50%.